7 Advantages of Integrating Your Intranet with Your Digital Workspace

How often do you find yourself wishing for more hours in the day or feeling overwhelmed by the sheer length of your 'to-do' list? Employees lead hectic lives, with a constant stream of tasks and obligations demanding their attention daily.

Fortunately, there are solutions available through intranets, digital workplaces, and IT teams. By optimizing the digital employee experience (DEX),  we can significantly enhance productivity, making it easier to complete tasks and access relevant information swiftly and with minimal effort. This involves ensuring seamless access to necessary tools and information within the workflow, as well as simplifying the landscape of workplace applications to prevent overwhelm and inefficiency caused by juggling too many apps simultaneously.

Merging the Intranet with the Digital Workspace
In enhancing the digital employee experience, two pivotal channels come into play: intranets and digital workspaces. They serve to streamline access to essential tools, sites, and content, presenting a unified and convenient view for employees. Traditionally, intranets focus more on content and communications, while digital workspaces prioritize applications, transactions, and tasks.
Yet, the line between the two is blurring. Modern intranets now integrate collaboration features and app access, while digital workspaces offer content and updates. The distinction often lies in internal organizational definitions; some intranets mimic digital workspaces.

Maintaining separate channels may not always be optimal. Integrating the intranet into the digital workspace creates a single hub for employees to find everything they need—a "one-stop shop" for starting the workday. This integration can be achieved through full assimilation or by blending elements of each, allowing seamless transitions between the two.
What are the benefits of integrating the intranet with the digital workspace and how can adaptive platforms like Workspace 365 facilitate this transition?

The integration of your intranet and digital workspace offers numerous advantages:

1. Centralized Access: Employees desire simplicity; they prefer accessing all necessary information and tools from one location rather than navigating multiple platforms. Combining the intranet with the digital workspace creates a unified hub, streamlining the workday and reducing confusion.
2. Improved Intranet Adoption: The traditional intranets often struggle with low adoption rates, primarily because they lack relevance to daily work tasks. Integrating the intranet into the digital workspace makes it an essential tool for employees, consequently boosting adoption rates.
3. Enhanced Internal Communications: Higher intranet adoption translates to more impactful internal communications. Increased engagement with the intranet ensures broader reach for important messages, facilitating compliance, awareness, and engagement among employees.
4. Time Savings and Increased Productivity: Consolidating the intranet and digital workspace saves employees time by providing easy access to necessary resources. Moreover, it reduces context switching between different tasks and applications, thereby enhancing focus and productivity.
5. Simplified Management: Managing separate intranet and digital workspace platforms can be complex and time-consuming. Integrating the two channels reduces the collective effort required for governance, setup, and ongoing management.
6. Faster Optimization and Configuration: Traditional intranets can be challenging to adapt to changing organizational needs. However, with a combined intranet and digital workspace, adjustments can be made swiftly to ensure relevance and value.
7. Reduced Costs: Integration results in cost savings by eliminating the need for separate licensing and management of intranet and digital workspace software. Additionally, it reduces expenses associated with upgrades, security patches, and staff training.

An adaptive workspace, such as Workspace 365, offers a comprehensive solution by combining the functionalities of both intranet and digital workspace. This approach simplifies access for employees and maximizes efficiency. Furthermore, Workspace 365 can be integrated seamlessly with existing platforms, ensuring continuity and flexibility in your digital ecosystem.

If you're interesting in enhancing your digital employee experience, don't hesitate to contact us today and learn more about Workspace 365.